Table of Contents
The DA Form 31, known as the Request and Authority for Leave, is a critical document for military personnel seeking to take time off. This form serves as a formal request, allowing service members to specify the type of leave they are requesting, whether it be chargeable or non-chargeable. It encompasses various leave categories, including annual leave, emergency leave, and leave related to permanent changes of station. Each request requires essential information, such as the service member’s name, rank, and the dates for which leave is sought. Additionally, it includes sections for supervisors and approving authorities to provide their signatures, ensuring that the request is reviewed and authorized appropriately. The form adheres to the Privacy Act of 1974, emphasizing the importance of protecting personal information throughout the process. By understanding the key components of the DA Form 31, service members can navigate the leave request process more effectively, ensuring they receive the time off they need while complying with military regulations.
Similar forms
- SF-50 (Notification of Personnel Action): This form documents changes in an employee's job status, similar to how the DA 31 tracks leave requests. Both require signatures from supervisors and approving authorities.
- Form 1040 (U.S. Individual Income Tax Return): While primarily a tax document, it shares the need for personal information and signatures. Both forms ensure accountability and proper record-keeping.
- Form I-9 (Employment Eligibility Verification): This form verifies an employee's eligibility to work in the U.S. Like the DA 31, it collects personal information and requires signatures to validate the information provided.
- Form DD-214 (Certificate of Release or Discharge from Active Duty): This document summarizes a service member's military service, similar to how the DA 31 summarizes leave history. Both forms are critical for maintaining accurate personnel records.
- Form W-4 (Employee's Withholding Certificate): This form determines tax withholding from an employee's paycheck. It also requires personal information and signatures, paralleling the DA 31's structure and purpose of ensuring proper documentation.
- Form 2560 (Leave Request and Approval): This form is used by certain federal employees to request leave. Like the DA 31, it serves to document leave requests and requires approvals from supervisors.
Guidelines on Writing Da 31
Completing the DA 31 form is an essential task for service members seeking leave. This form collects important information about your request and requires careful attention to detail. Follow these steps to ensure your application is filled out correctly and submitted promptly.
- Control Number: Write the control number assigned to your request, if applicable.
- Requestor Information: Fill in your full name (Last, First, Middle Initial).
- DOD ID: Enter your Department of Defense Identification Number.
- Rank: Indicate your military rank.
- Date: Provide the date in the format YYYYMMDD.
- Leave Address: Include your leave address, which should consist of the street, city, state, ZIP code, and phone number.
- Organization and Contact: Write down your organization, station, and the point of contact’s email and phone number.
- Type of Absence: Select the appropriate type of absence by marking the corresponding box (chargeable, non-chargeable, or combination) and specify the type of leave you are requesting.
- Leave Dates: Enter the start date (FROM) and end date (TO) of your requested leave in YYYYMMDD format, along with the total number of days requested.
- Accrued Leave: Fill in the accrued leave balance, the chargeable leave requested, and any non-chargeable absence requested with the relevant dates.
- Signatures: Sign and date the form as the requestor. If you are unavailable, a supervisor may sign on your behalf.
- Supervisor's Information: The supervisor must fill in their name, title, rank/grade, and indicate their recommendation by marking approval or disapproval, followed by their signature and date.
- Approving Authority: The approving authority must provide their name, title, rank/grade, and indicate their action (approved or disapproved) with their signature and date.
- Departure and Extension Signatures: If applicable, include the signatures of the departure authority and extension approval authority, along with the necessary dates and titles.
- Return Authority Signature: If applicable, fill in the return authority's signature, date, time, and title.
- Remarks: Add any additional remarks or comments as necessary.
Once you have completed all the required fields, review the form for accuracy. Ensure that all signatures are obtained and that the necessary approvals are in place before submission. Timely submission is crucial to avoid any delays in processing your leave request.
Form Data
| Fact Name | Details |
|---|---|
| Purpose | The DA Form 31 is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by Army Regulation 600-8-10. |
| Privacy Act | The use of this form is subject to the Privacy Act of 1974. |
| Control Number | A control number is assigned to track each leave request. |
| Types of Absence | Includes chargeable, non-chargeable, and combination leave types. |
| Signature Requirements | The requestor, supervisor, and approving authority must sign the form. |
| Leave Address | The form requires a leave address, including street, city, state, and phone number. |
| Accrued Leave | Information on accrued leave balances must be provided on the form. |
| Previous Editions | The current version is DA Form 31, dated June 2020. Previous editions are obsolete. |
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